AI Assistant Access Management

This page allows you to configure access control for your AI Assistant instance, including user, team and organization sharing, API key generation, and public access settings.

Access Types Explained

• Read only – Users can interact with the AI Assistant and view the full configurations of the assistant including the logs but cannot anything in the assistant configuration (e.g: data sources, settings, access rights, etc).
• Read and write – Full access, including interacting with the assistant, viewing logs, and modifying its settings.
• Use only – Users can interact with the assistant, but cannot view all the assistant tabs hence cannot change con.

Access Type	Interact	View Logs	Modify Settings
Read and write	✅	✅	✅
Read only	✅	✅	❌
Use only	✅	❌	❌

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Share With Users

You can share this AI Assistant with specific users by adding their usernames.

Add User

Steps:

1. Enter a valid username in the input field.
2. Select the access type.
3. Click the button to add the user.

Manage Access

Once added, you can change the user's access level or remove access at any time using the delete button in the list.

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Share With an Organization

You can give access to all users in an organization.

Add Organization

Steps:

1. Input the organization's name.
2. Select access level.
3. Click to add.

Manage Access

Once added, you can change the organization's access level or remove access from the list below using the delete button.

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Share With a Team

Grant access to a specific team.

Add Team

Steps:

1. Enter the team name.
2. Choose the access type.
3. Click to save the setting.

Manage Access

Once added, you can change the team's access level or remove access from the list below using the delete button.

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Generate API Keys

Create API keys that external systems can use to query this assistant.

Generate API Key

Steps to generate:

1. Fill in the API key name.
2. Choose the desired access level.
3. Click the button to generate a new key.
4. Make sure to copy the key immediately, as it won’t be shown again.

Manage API Keys

Once an API key is created, you can see it listed in the table with its:

• Name
• Quota start date
• Expiration date
• Question quota
• Access type
• Delete option

Important

Access type for an API key cannot be changed after creation. If you need different permissions, delete the key and create a new one.

Security Tip

Store your API key securely. Anyone with the key will have the access permissions granted.

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Public Access

Control who can access this AI Assistant publicly via Link.

• Accessible to everyone: Anyone with a link to the assistant can query it.
• Accessible to everyone that is logged in: Only authenticated users can access the assistant through the link.
• Not accessible: Default and most secure option, access is limited to configured users/teams/organizations.